Do My Sales Get Reported to Billboard?

  • Updated

How to Report Sales to MRC (formerly known as SoundScan) and Billboard

Note: Digital & Physical sales are reported automatically at 10am EST for the prior day and subject to certain criteria by Billboard & Nielsen.

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Example sales week. © Nielsen

  • The release date is the 10th in the example above.
  • Physical Releases shipped between Tuesday (the 7th) and the following Monday (the 13th) will be counted in the new chart week. This represents the Friday-Thursday sales week (10th - 16th), but makes an allowance for shipping time/receipt by customers.
  • Digital sales report daily starting on Street Date through the following Thursday. The digital cutoff is Thursday @ 12AM EST.
  • Physical and Digital pre-order sales are queued to report on Street Date.

Brief overview of inclusion rules:

  • Albums priced below $3.49 during their first four weeks of release are excluded.
  • Albums & EPs with 8 or less tracks are not eligible if the total price is less than the sum of the tracks, multiplied by $0.39.
  • Digital Tracks priced below $0.39 during their first three months of release are not eligible.
  • Physical Releases are reported upon fulfillment - not date of purchase. Simply mark the order as “fulfilled” in Shopify and our system will automatically report the sale the following day.
  • Bundles containing multiple releases cannot be reported as multiple sales. When creating your bundle, select which type (digital or physical) that you’d like to be reported.
  • Multiple Copies - If a fan purchases up to four copies of a record in the same order, each copy is reported as an official sale. An order of five to nine copies results in 4 charting album sales. Purchases of ten or more albums in a single order constitutes a bulk sale, and none count towards the Billboard charts.
  • If the artist or artist representative purchases their own release, such sales will not be chart eligible. 

New Rules | Oct 9th, 2020

  • Starting Oct. 9, 2020, no further sales of albums can be reported if bundled with merchandise – even if album and merchandise are available a la carte.
  • Albums scheduled for release on or before Oct. 8, 2020 can report sales generated from bundles, but only for sales through Oct. 8, 2020.
  • Albums scheduled for release on or after Oct. 9, 2020 cannot report any sales generated from a bundle.
  • Merchandise is essentially anything that is not the album itself, including (but not limited to) clothing, paper goods, accessories, virtual items, concert pre-sale codes, contest entries with No Purchase Necessary entrance options, fan club access, and so forth.
  • Going forward, an album can be promoted as an add-on sale to a merchandise item purchase – not baked-in to merchandise. Customers would make a clear choice to purchase an album on its own, as a separate item, and album purchase must not yield any benefits or discounts to customers.
  • Physical format albums sold within a finished goods boxed set/package, that may contain clearly artist/album-branded merchandise items), can continue to count as a sale as normal, following advance approval.

 

Need to Register your UPC with Soundscan? You can do so HERE.

 

Please see the full and updated rules HERE.

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